Pacific Piecemakers Quilt Guild
Steering Committee
Gualala Art Center
October 2, 2006
Meeting Called to Order at 9:05 by Carol Tackett
Members present: Carol Tackett, Marilyn Limbaugh, Polly Dakin, Lynne Atkins, Janet Windsor, Janet Sears, Joyce Gaudet, Linda Warnock, Laura Hamilton, Anita Kaplan
Minutes of April 21, 2006 meeting were read and approved. MSP Janet Windsor/Joyce Gaudet
Treasurer's Report given by Carol Tackett
Discussion was held on the costs of our programs, workshops, rental and newsletter. We have not had a shortfall ever in the Guild. Discussion was held on ways to keep our costs down but maintain the excellence of our programs and workshops
Report of Ways and Means Committee, Marilyn Limbaugh
Action Items
2007 Budget presented by Lynne Atkins. The budget will show a deficit of $2,750 if we raise the membership dues to $40.00. If we offer an electronic option to members for the newsletter and 50% take advantage and we fill our classes over the minimum enrollment, the deficit is reduced to $1,670. We do have a need for fundraising. Proposed 2007 Budget
MSP to raise the Dues to $40.00 Dakin/Warnock
MSP to give our membership the option to receive the newsletter electronically or to keep receiving it by mail. This option will be discussed at our meetings. Positive responses from e-mails will be required before changing the member over to electronic newsletter. This will not begin until January. Windsor/Limbaugh. Amended by Warnock.
Program Committee recommendation presented by Janet Windsor for Gail Sims. Proposed 2007 Programs
Discussion was held on the possibility of having our classes and workshops be part of the Workshops at GAC.
Positive items include no rental fee involved in the workshops; the class enrollment would be handled by GAC. GAC would provide the publicity and the option to pay be credit card would be available.
75% of the money would go to the Guild, 25% to GAC. We would structure the fees so that we would pay for the workshop instructors out of our money. GAC will add an additional fee to the registration cost if the registrant is not a member of the guild.
MSP to accept the recommendation of the Ways and Means Committee to have GAC handle our workshops and classes. Windsor/Gaudet
MSP to accept the 2007 Budget as presented by Lynne Atkins for Kathye Hitt. Limbaugh/Sears
Committee Reports
Special Events - Anita Kaplan
The retreat is on schedule, but she is concerned about the minimum attendance and she is going to call some of the people that went last year to see if she can increase the attendance and therefore insure that we can use the Hot Springs again next year.
Festival of the Trees
Marilyn Limbaugh reported that people are completing projects, hangings, potholders, table runners, napkins and place mats. We can use more nice things.
Challenge
Carol Tackett has challenge fabric available and will have it at the next meeting. Polly reported that the theme is "Flights of Fantasy"
Comfort Quilts
Polly Dakin reported that we have enough batting for 2006/7 and enough quilts to get us through the next few months. Next workshop is February.
AIR Quilt
Laura Hamilton reported that people have blocks and hopefully will bring them in to the next few meetings.
Hospitality
Joyce Gaudet would appreciate people to sign up ahead so that calling would just be a reminder. Joyce is the Cookie Queen.
Membership
Carol read a report from Gail Spencer. We have 104 current members. Dues are due in January but they trickle in all year. She would like suggestions on how to encourage members to pay early or on time!!!
ATC Challenge
For our last challenge due in October, Members are asked to bring in multiples of two cards for $5.00. Card traders will get to choose one card to take home and the other cards will be for sale at the Festival Booth.
New Business
Carol discussed the possibility of using the classrooms downstairs for future small workshops, i.e. dyeing and surface designs since there is a large sink and will also have a washer and dryer.
Meeting adjourned at 10:15 a.m.
Polly Dakin/ acting secretary